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Solutions for fleet management and car maintenance
Management of your car maintenance costs is a challenge in technical
terms and administrative discipline. Whether you have one car or the challenge of
managing a fleet, then you have to ask yourself one important
question…..
“
Are you a trained mechanic with an extensive up to date mechanical knowledge of
every car and van you operate?”
Unless you can answer yes then you need help.
Failing to do this generally leaves you with either the job of
receiving calls from garages wanting work authorised ( and probably
trying to maximise your spend with them) or worse still leaving this
major cost in the hands of your employees expense process. How can you
really be sure you are getting the right price for the work required?
In
general terms help can be obtained in two ways.
Fleet Management
Company
There are a number of suppliers that will book and authorise repairs
as and when they are required. You will also generally gain some
economies of scale with this type of arrangement, mainly by access to
large fleet car maintenance discounts.
Fleet management will also relieve you from processing every invoice
as you will receive a monthly consolidated statement from the fleet
management company. You will also gain access to reporting from a
detailed fleet management system that will allow analysis of
everything from tyre life to driving habits of individuals.
The
benefit of this type of arrangement applies if you have one vehicle or
a large fleet but you will still have the risk of
maintenance cost to deal with and associated budgetary difficulties.
download product sheet for Fleetdrive pay as you go maintenance
Fixed price fleet
maintenance
Does
what it says on the tin. You pay a fixed monthly amount and all your
servicing, mechanical repairs, tyres etc are all paid for by the
service supplier.
This
type of arrangement has historically been part of a contract hire
agreement but can also be sourced from independent specialists as a
stand alone facility.
This
has the particular advantage of smoothing cash-flow and also
effectively “insures” you against vehicles that prove less reliable.
In
practise not all costs may be covered with some companies. Charging for
punctured tyres for instance. You may also find that driver abuse or
accidental damage sometimes results in you being charged for the
mechanical work ( clutches are a favourite for this, especially
if they fail early in the life of the vehicle).
The
best way to avoid either of these additional costs is through driver
training and a well communicated company car and van policy.
You
would pay for these additional maintenance costs no matter how you
arrange your company car and van maintenance, so avoiding driver misuse
should be investigated thoroughly.
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Fleetdrive Car Maintenance Tip |
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Always match the car maintenance you use to the
type of car or van and the use it is put to. For example, if you
are successful in keeping driving habits in good order then a
Fleet Maintenance management company can prove a cost effective
solution for very high mileage car users. |
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